veldun

Free tool

Event ticket and break-even calculator

Put in what the event costs and the tickets you plan to sell. It tells you how many you need to sell to break even, what each ticket keeps after the card fee, and, in plain words, whether the event loses money at the numbers you expect. Household tickets are counted properly: one price in, catering for everyone they admit.

What the event costs
$

Hire, AV, insurance. The same however many come.

$

Decorations, printing, entertainment, a speaker's fee.

$

Anything you pay for each person through the door.

$

Money already promised, whatever ticket sales do.

$

What the event should raise after every cost. Leave blank for none.

The tickets you will sell

One row per ticket type. A household ticket is one ticket that admits several people: it brings in one price and costs you catering for everyone it lets in.

$
$
$
$
Who pays the card fee?

How it comes out

At the sales you expect, this event loses $282.

You need 194 tickets in this mix to break even, about 264 people. That is 69 more than the 125 you expect to sell.

To raise $1,500 at the sales you expect, every paid ticket needs to cost about 28% more:

  • Member: $45 becomes $57.33
  • Non-member: $60 becomes $76.43
  • Household (up to 4): $100 becomes $127.38
  • Early bird member: $35 becomes $44.59

Each Household (up to 4) ticket keeps $96.80 but costs $140 to cater for 4 people, so every one you sell loses $43.20.

Each Early bird member ticket keeps $33.68 but costs $35 to cater for 1 person, so every one you sell loses $1.32.

Tickets you expect to sell
125
People through the door
170 people
Ticket income you keep
$6,468
Card fees you absorb
$232
Sponsorship
$1,000
Fixed costs
$1,800
Catering
$5,950
Loss
$282

What each ticket keeps, both ways

Member

$45, admits 1 person

Fee absorbed
Buyer pays $45You keep $43.39
Fee on top
Buyer pays $46.65You keep $45
Catering for 1 person
$35
Each one sold adds$8.39

Non-member

$60, admits 1 person

Fee absorbed
Buyer pays $60You keep $57.96
Fee on top
Buyer pays $62.10You keep $60
Catering for 1 person
$35
Each one sold adds$22.96

Household (up to 4)

$100, admits 4 people

Fee absorbed
Buyer pays $100You keep $96.80
Fee on top
Buyer pays $103.30You keep $100
Catering for 4 people
$140
Each one sold adds-$43.20

Early bird member

$35, admits 1 person

Fee absorbed
Buyer pays $35You keep $33.68
Fee on top
Buyer pays $36.35You keep $35
Catering for 1 person
$35
Each one sold adds-$1.32

The card fee is Stripe's standard US rate of 2.9% + 30¢ for each successful card payment, read from Stripe's pricing page on October 15, 2026. International and manually entered cards cost more.

Every ticket is counted as its own card payment. Someone who buys several in one order pays the 30¢ part once, so your real fees can only come out a little lower than these. Free tickets are never charged, so nothing is taken from them.

Nothing you type here is saved or sent anywhere. The sums run in your browser.

Selling the tickets on Veldun

On Veldun an event can have several named ticket types, each with its own member and non-member price, and a family can buy several types in one order. Everyone in a member household gets the member rate, and the money is paid into the organisation's own Stripe account.

What Veldun does not do today: an early-bird ticket is a ticket type you take down by hand, not a price that ends on a date by itself, and the card fee is always paid out of the ticket rather than added to what the buyer pays. A household ticket on Veldun is sold as separate tickets in one order rather than one ticket that admits several people.

See what Veldun costs

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